You are always welcome to organise a session or help in any other role to shape the event.
Subject Matter Experts (SMEs) are responsible for the clustering of submissions into a thematic category they have an expertise in. They define subtopics and identify submissions which fall under this subtopic. The aim is to verify submissions which can be merged in one session. The challenging moment at this point is to merge different submitters into org. teams when their expectation on the focus for the session may be different. With inclusion of SMEs at an early stage we hope to overcome this moment. In the course of the session organising process SMEs will serve as a mentor for the respective category by supporting focal points.
|Type||Description||Duration||No. of Speaker||Degree of interaction with the audience||Remote participation / webcast|
|Welcoming, opening, key note||These sessions are in the responsibility of the host. This is the place where high ranking politicians and experts address the audience.||30 - 60 min||1-4 (in justified cases 5)||low||yes|
|Plenary||In a plenary broadly based topics will be discussed. The panel consist of high ranking experts from all stakeholder groups.||60 - 90 min||max. 4 (in justified cases 5)||medium||yes|
|Plenary break out session||It is a follow up from the foregoing plenary and shall build upon on what has been discussed in more depth. A moderator will lead the discussion. It will take place in the main plenary room, but groups can split up.||90 min||no speaker rather key participants||high||no|
|Workshop||In a workshop we will deal with more specific topics. It should NOT designed like a small plenary. Please try interactive formats and session styles (open discourse,world cafe, round table)||90 min||no speaker rather key participants||high||yes|
|Flash||This format gives you all the freedom and flexibility to introduce a very specific topic to a broader audience. It can be a presentation of a project, product or thesis, a controversy, or a possibility for you to gather feedback from the audience.||30 min||you||low - high|
(this is up to you)
|Pre-Event / Side-Event||It became a tradition that major events are surrounded by other meetings and events. Like the New Media Summer School, a board meeting, a general assembly or a meeting of a specific group. Such side events create synergies with the major event in terms of participation and expertise.||up to X days||up to you||up to you||no|
|Wrap up||During the last session of EuroDIG we summarize the 2 days and try to formulate a message, which can be brought forward. It will be moderated.||30 - 60 min||0||high||yes|
The organising teams collaborate and document the session planning in the EuroDIGwiki. We kindly ask all organising teams to publish the status of the session development on the discussion page and the final outline on the corresponding session page. The wiki is publicly available and aims to keep all information and workflows in one place. Additionally it increases the inclusiveness and transparency of the EuroDIG process by allowing other interested people to join the teams at any time - according to EuroDIGs slogan “… always open, always inclusive and never too late to get involved!”
2. After the consultation focal points will be selected and organising teams created according to the proposal ID numbers listed under each session. All submitters are kindly invited to join the teams. The teams are open to anyone willing to participate. The responsibility for the evolvement of each session is on the focal points and their organising teams in coordination with the EuroDIG Secretariat.
3. The EuroDIG Wiki will serve as a working tool for organising teams to prepare and share information about the session such as reading recommendations, protocolls of telefon conferences, draft of the session topics and key questions, list of potential panellists, session format ideas, etc. (more information coming soon). For this please check the session formats, roles and principles below.