EuroDIG planning process

EuroDIG 2021 will be planned as a hybrid meeting from 28 – 30 June 2021, at the International Centre of Theoretical Physics (ICTP) in Trieste. Subject to the development of the pandemic we will hopefully meet many of you in person or hold it as a fully virtual meeting.

EuroDIG is not a usual conference organized top-down by a small committee. It is a platform where YOU set the agenda and shape the issues. Every year EuroDIG takes place in another European country thus bringing in new people constantly. The local community always plays a big role in the planning process, whilst the European network behind EuroDIG guarantees stability and continuity.

You are invited to contribute at any stage!

Register for the planning meeting now!

Application for YOUthDIG open!


  • Call for issues
  • Programme planning
  • Organising a session
  • Participation

Which issues should be discussed in Europe in 2021?

12.10.2020 – 13.12.2020

The call for issues is closed  now and you can see the results in the list of proposals! We were asking for issues (not for session proposals) of high interest to many stakeholders across Europe. In order to structure the proposals we suggested the following categories:

Access & literacy Development of IG ecosystem Human rights Innovation and economic issues Media & content Security and crime Technical & operational issues Cross cutting / other issues

2nd EuroDIG 2021 (virtual) Planning Meeting

06.10.2020 – 31.01.2021

The 2nd planning meeting will take place as virtual meeting on 4th of February 2021 from 09:30 till 17:00 CET.

We will discuss how to shape the programme for EuroDIG 2021 based on the clustering of the proposals we received.

Despite the meeting will be open to all interested Europeans, you need to register to get the login details for Zoom. We will also provide streaming via the EuroDIG YouTube channel.
 
Register now
 

Agenda

(as of 11 January 2021) all times CET

9:00 Zoom room opens
9:30-9:45 Opening

  • Welcome and introduction
9:45-12:30 Review and discussion of proposals

  • A closer look into the 8 thematic categories / 5 min each category
  • What is missing? Additional programme input.
  • Building a draft programme
12:30-14:00 Break
14:00-16:30 Continuation of the morning discussion
16:30-17:00 AOB and closing remarks

 
 

1st EuroDIG 2021 (virtual) Planning Meeting

 
We had a 1st EuroDIG 2021 (virtual) Planning Meeting on 6 October 2020. Participants discussed how to translate the experiences from the first virtual EuroDIG into the next cycle.

Please listen to the recording.

The date for EuroDIG2021 is confirmed for June 28-30, 2021! This includes a Day 0, followed by two full days of multi-stakeholder workshops, high-level sessions, and new formats.

But how the situation with regard to the pandemic will look like next year is uncertain.

We understand there is a great desire to meet in person and have these informal exchanges which are so important also for decision taking processes in the long term.

Therefore, we are planning with full flexibility for a hybrid meeting. A hybrid meeting that puts the remote participants in the centre and onsite participants will be requested to login to the virtual platform as well.

We will invest additional efforts to constantly connect remote and onsite participants. We will try out new session formats to meet social distancing measures and avoid crowded rooms.

In the worst case we can go back to a fully virtual meeting and in the best case we will see many participants in Trieste.

Join the Org Teams!

01.02.2021 – 25.06.2021

You can get involved at any stage of the programme planning process. Our slogan is: “Always open, always inclusive and never too late to get involved!”

Creating the programme

We try to accommodate all submissions in the EuroDIG agenda, because our concept is not to reject or accept proposals, but bring together people that can contribute to a session from different perspectives. We believe this will truly foster a multi stakeholder discussion, both during the session planning process and the EuroDIG event.
The programme is based on the submissions and the results of the public planning meeting as well as the feedback we received by the European community.

Forming Org Teams

The responsibility for the evolvement of each session is on the Organising Teams (Org Teams). They work in close cooperation with a Subject Matter Expert (SME) and the EuroDIG Secretariat. The composition of the Org Team is the result of merging proposals into sessions. Our aim is to bring together people with different perspectives and foster the multistakeholder dialogue already during the preparation process.

Once the programme is consolidated (by Mid-February) we provide mailing lists for each session on the EuroDIG wiki.

Everyone can join any Org Team of its interest simply by subscribing to the respective mailing lists.

In parallel we are reaching out to submitters and invite them to join the Org Teams or become a Focal Point.

Session principles

Results and quality of a session depend on inclusive and broad based participation. To maintain transparency and an effective interactive dialogue, we beg you to respect the following principles:

  • focus on emerging issues on  European agenda
  • avoid duplication or “just more of the same” discussion we already had
  • avoid seminar style presentations (no power points please)
  • not more than 3-4 key participants – include the audience as much and as early as possible
  • (self-) promotion for speaking slots or “speaker placement” – is not appreciated
  • stakeholder balance – considering gender, age and geographical balance
  • “punchy” or provocative statements not exceeding 5 minutes (max.) each speaker
  • include remote participants
  • all information about your session to be published at the wiki as soon as possible

 

Session roles

Subject Matter Experts (SMEs) are responsible for the clustering of all submissions within a thematic category they have an expertise in. They define subtopics and identify submissions which fall under this subtopic. The aim is to verify submissions that can be merged in one session. In the course of the session organising process SMEs will serve as a mentor for the respective category by supporting Focal Points.

Focal Point takes over the responsibility and lead of the session organization. Focal Points are kindly requested to observe the session principles. Each session has one or max. 2 Focal Points, that works in close cooperation with the EuroDIG Secretariat and the SME.

Org Team is a group of people shaping the session. Every interested individual can become a member of an Organising Team (Org Team), even at a later stage when the work has started already, by subscribing to the mailing list published at the session page of the EuroDIG wiki.

Moderator is the facilitator of the session at the event. Moderators are responsible for including the audience and encouraging a lively interaction among all session attendants.

Remote Moderator will be assigned to each session. They are in charge of facilitating participation via digital channels such as WebEx and social medial. Remote moderators monitor and moderate the social media channels and the participants via WebEX and forward questions to the session moderator.

Reporter from the Geneva Internet Platform will be assigned to each Org Team to take notes during the session and to formulate 3 (max. 5) bullet points at the end of each session that:

  1. relate to the particular session and to European Internet governance policy
  2. are forward looking and propose goals and activities that can be initiated after EuroDIG (recommendations)
  3. are in rough consensus with the audience

Key Participants are experts, assigned and invited by the Org Teams, that are willing to provide their knowledge during a session – not necessarily on stage. Key participants should contribute to the session planning process and keep statements short and punchy.

 

Session formats
Type Description Duration No. of Speaker Degree of interaction with the audience Remote participation / webcast
Welcoming, opening, key note These sessions are in the responsibility of the host. This is the place where high ranking politicians and experts address the audience. 30 – 60 min 1-4 (in justified cases 5) low yes
Plenary In a plenary broadly based topics will be discussed. The panel consist of high ranking experts from all stakeholder groups. 60 – 90 min max. 4 (in justified cases 5) medium yes
Plenary break out session It is a follow up from the foregoing plenary and shall build upon on what has been discussed in more depth. A moderator will lead the discussion. It will take place in the main plenary room, but groups can split up. 90 min no speaker rather key participants high no
Workshop In a workshop we will deal with more specific topics. It should NOT designed like a small plenary. Please try interactive formats and session styles (open discourse, world cafe, round table) 90 min no speaker rather key participants high yes
Big Stage A Big Stage is supposed to be an entertaining, presentation style format.
Cannot be a panel discussion, but fire side chat (max. 3 people in total) interview or tandem effort are possible.
It will take place in parallel to workshops.
It will last average 18 min +/- 5 min. you (mostly) low – high
(this is up to you)
Streaming will be provided, but no remote participation.
Big Stage sessions will be published at our youtube channel after the event.
Remote presentations will be possible.
Flash This format gives you all the freedom and flexibility to introduce a very specific topic to a broader audience. It can be a presentation of a project, product or thesis, a controversy, or a possibility for you to gather feedback from the audience. 30 min you low – high
(this is up to you)
no
Pre-Event / Side-Event It became a tradition that major events are surrounded by other meetings and events. Like the New Media Summer School, a board meeting, a general assembly or a meeting of a specific group. Such side events create synergies with the major event in terms of participation and expertise. up to X days up to you up to you no
Wrap up During the last session of EuroDIG we summarize the 2 days and try to formulate a message, which can be brought forward. It will be moderated. 30 – 60 min 0 high yes

 

Wiki as the organising tool

The Organising Teams shall document the session planning in the EuroDIG wiki. We kindly ask all Organising Teams to publish the status of the session development on the discussion page and the final outline on the corresponding session page according to the deadlines.

The wiki is publicly available and aims to keep all information and workflows in one place. Additionally it increases the inclusiveness and transparency of the EuroDIG process by allowing other interested people to join the teams at any time – according to EuroDIGs slogan “… always open, always inclusive and never too late to get involved!”

28. – 30.06.2021

 

Remote

Remote participation is one of the applications to reduce the different gaps related to the Internet today. Unfortunately, several factors may hamper physical attendance, such as professional commitments or travel costs. But this does not mean that it is not possible to follow the debates. It does not mean you cannot participate actively and make your voice heard.

It will be possible to follow the event remotely, as the main EuroDIG sessions will be broadcasted live. Captioning will be provided too. You can also interact with the speakers and with panel as a remote participant.

We will provide details on how to connect to the sessions closer to the event.

 

Onsite

During the annual EuroDIG event everybody can participate at any stage in various roles. Participants from the floor have equal speaking rights as participant on a panel.

You cannot make it to the meeting? Participate online! We offer livestram, remote participation and live transcription. Find out more!

After every meeting a document of “Messages from…” is compiled. The messages are presented to the global Internet Governance Forum that is convened by the United Nations with a view to contributing to global, other regional and national debates on Internet governance.

EuroDIG is held in English. Participation is open for all and free of charge, but online registration is mandatory.

Registration opening will be announced at the website, via info letter as well as over Twitter and Facebook.


List of proposals for 2021

Antti Järventaus | 13-12-20 | 17:14
Human rights & privacy
Debate about the addictiveness of digital devices and applications, and its impact on individuals and society is heated. Although there is no clear scientific consensus on the severity of the issue, policy-makers are likely to face mounting pressure from worried citizens. How should the issue be approached, what are the chances of regulating it and who has the responsibility for protecting users, especially children, from the potentially detrimental effects of exessive use of digital technology?
Submitted by
Antti Järventaus
Affiliation
Save the Children Finland
Stakeholder
Civil society

Klaus Algieri | 17-12-20 | 13:35
Innovation & economic issues
The digitization of the public administration is fundamental to foster the digital transformation of a country. In Italy over 60% of public employees have more than 50 y.o. this issue, together with the strong resistance to change typical of a low dynamic environment such as the Italian Public administration, makes the digitazion revolution very difficult. The pandemic has shown the urgency to complete the digitization process both for citizens and entrepreneurs. The Public administration should be the starting point of the Italian digital transformation leading a cultural and infrastructural revolution necessary to the country. In order to pursue such an objective the Chamber of Commerce of Cosenza structured a whole plan that begins with the chamber digitization and ends to the firm digital transformation. The plan consists in: • mapping employees digital competencies • fostering an agile smart working (results should be measured on the ability of each employees to be resilient, efficient, creative as well as flexible and rapid) • fostering the spread of digital competences among peers (each employee could ask for support of a colleague who knows more about a digital subject; each employe could use part of his working hours to help a colleague who’s in need on a digital subject) • ensuring the transfer of digital knowledge to firms where they are (reaching entrepreneurs exactly where they work sending officers directly to their firms)
Submitted by
Klaus Algieri
Affiliation
Chamber of Commerce of Cosenza
Stakeholder
Government

Klaus Algieri | 17-12-20 | 13:40
Innovation & economic issues
Due to its deep connection with all 17 SDGs, the digital revolution can be considered the main tool to support a transition to a sustainable economy on a global scale. All public administration should be interested and committed to a technological and sustainable economic transition fostered also by the recent pandemic. The Chamber of Commerce of Cosenza is strongly committed to pursuing the sustainable development goals (SDGs) of the UN 2020 agenda. As evidence of its commitment, the Chamber entered the Global Pact of the United Nations. In 2021, the Cosenza Chamber of Commerce intends to publish the sustainability report for the first time. The report is mandatory only for European companies of public interest or with more than five hundred employees, whose consolidated financial statements meet certain criteria established by law. The decision to produce and publish the sustainability report is just a part of a global sustainable programm of this public administration.
Submitted by
Klaus Algieri
Affiliation
Chamber of Commerce of Cosenza
Stakeholder
Government


Breakdown of proposals for EuroDIG 2021

During the call for issues for EuroDIG we received 97 submissions in the period from 12 October till 13 December 2020.