EuroDIG planning process

EuroDIG 2021 will be held as a virtual meeting from 28 – 30 June 2021.
Usually every year EuroDIG takes place in another European country thus bringing in new people constantly. The local community always plays a big role in the planning process, whilst the European network behind EuroDIG guarantees stability and continuity.

EuroDIG is not a usual conference organised top-down by a small committee. It is a platform where YOU set the agenda and shape the issues. You are invited to contribute at any stage!


  • Call for issues
  • Programme planning
  • Organising a session
  • Participation
  • Reporting

Which issues should be discussed in Europe in 2021?

12.10.2020 – 13.12.2020

The call for issues is closed now and you can see the results in the list of proposals! We were asking for issues (not for session proposals) of high interest to many stakeholders across Europe. In order to structure the proposals we suggested the following categories:

Access & literacy Development of IG ecosystem Human rights Innovation and economic issues Media & content Security and crime Technical & operational issues Cross cutting / other issues

Please find the submitted issues here

 

Breakdown of proposals for EuroDIG 2021

During the call for issues for EuroDIG we received 97 submissions in the period from 12 October till 13 December 2020.

 

 

 

 

2nd EuroDIG 2021 Public Planning Meeting

06.10.2020 – 07.03.2021

The 2nd planning meeting took place as virtual meeting on 4th of February 2021 from 09:30 till 17:00 CET.
We discussed how to shape the programme for EuroDIG 2021 based on the clustering of the proposals we received.
Everyone was invited afterwards to comment on the draft programme until 26th February 2021. Thanks to all who did so! We published the consolidated programme after consulting with the Subject Matter Experts on how best to include the received comments.

Documents

Planning meeting presentation
List of proposals (Excel file for download)
Draft programme

You can also watch the streaming here:

Agenda

(as of 11 January 2021) all times CET

9:00 Zoom room opens
9:30-9:45 Opening

  • Welcome and introduction
9:45-12:30 Review and discussion of proposals

  • A closer look into the 8 thematic categories / 5 min each category
  • What is missing? Additional programme input.
  • Building a draft programme
12:30-14:00 Break
14:00-16:30 Continuation of the morning discussion
16:30-17:00 AOB and closing remarks

1st EuroDIG 2021 (virtual) Planning Meeting

We had a 1st EuroDIG 2021 (virtual) Planning Meeting on 6 October 2020. Participants discussed how to translate the experiences from the first virtual EuroDIG into the next cycle.

Please listen to the recording.

The date for EuroDIG2021 is confirmed for June 28-30, 2021! This includes a Day 0, followed by two full days of multi-stakeholder workshops, high-level sessions, and new formats.

But how the situation with regard to the pandemic will look like next year is uncertain.

We understand there is a great desire to meet in person and have these informal exchanges which are so important also for decision taking processes in the long term.

Therefore, we are planning with full flexibility for a hybrid meeting. A hybrid meeting that puts the remote participants in the centre and onsite participants will be requested to login to the virtual platform as well.

We will invest additional efforts to constantly connect remote and onsite participants. We will try out new session formats to meet social distancing measures and avoid crowded rooms.

In the worst case we can go back to a fully virtual meeting and in the best case we will see many participants in Trieste.

Join the Org Teams!

08.03.2021 – 25.06.2021

You can get involved at any stage of the programme planning process. Our slogan is:
“Always open, always inclusive and never too late to get involved!”

Creating the programme

We try to accommodate all submissions in the EuroDIG agenda, because our concept is not to reject or accept proposals, but bring together people that can contribute to a session from different perspectives. We believe this will truly foster a multistakeholder discussion, both during the session planning process and the EuroDIG event.
The programme is based on the submissions received during the call for issues and the results of the public planning meeting as well as the feedback we received by the European community.

Forming Org Teams

The responsibility for the evolvement of each session is on the Organising Teams (Org Teams). They work in close cooperation with a Subject Matter Expert (SME) and the EuroDIG Secretariat. The composition of the Org Team is the result of merging proposals into sessions. Our aim is to bring together people with different perspectives and foster the multistakeholder dialogue already during the preparation process.

Everyone can join any Org Team simply by subscribing to the respective mailing list we provide for each session on the EuroDIG wiki.

In parallel we are reaching out to Focal Points that are leading the session planning process.

Session principles

Results and quality of a session depend on inclusive and broad based participation. To maintain transparency and an effective interactive dialogue, we ask everyone to respect the following principles:

  • focus on the emerging issues on the European agenda
  • avoid duplication or “just more of the same” discussion we already had
  • avoid seminar style (not just a series of power point presentations)
  • each speaker – 5 min “punchy” statements or provocative questions
  • not more than 4-5 key participants – including the (remote) audience as much and early as possible
  • (Self-) promotion for speaking slots or “speaker placement” – is not appreciated
  • stakeholder balance – considering gender, age and geographical balance
  • publish all information about your session on the wiki as soon as possible

Find out more.

Messages are compiled from each session and form the main output of the annual EuroDIG.

Reporter from the Geneva Internet Platform are assigned to take notes and to formulate 3 (max. 5) bullet points at the end of each session that:

  1. relate to the particular session and to European Internet governance policy
  2. are forward looking and propose goals and activities that can be initiated after EuroDIG (recommendations)
  3. are in rough consensus with the audience

These Messages are finaly agreed by the Org Team on our Commenting Plattform.

EuroDIG wiki as the organising tool and archive

The EuroDIG wiki is publicly available and keeps all information and workflows in one place. It is our archive but also collaboration plattform for Org Teams, and increases the inclusiveness and transparency of the EuroDIG process.

28.06.2021 – 12.07.2021

EuroDIG was held in English. Thanks to our donor’s participation was open for all and free of charge, but pre-registration was mandatory.

During the annual EuroDIG event everyone has equal speaking rights because EuroDIG is about DIALOGUE! The pandemic situation has made it impossible to meet in Trieste, therefore EuroDIG was held as a fully virtual meeting for the second time.

You could meet us in the EuroDIG gater.town!

We did build a virtual conference centre in gather.town. In this space networking was possible via audio and video in the moment when your avatar came close to another. Upon entry pre-registered participants were required to sign in with the real name (same as for registration) and asked to respect our Code of Conduct. In this space we did set up 3 Studios (Bruges, Belgrade and Trieste) and an amphitheatre, each of them representing an interactive Zoom meeting room.  From these Studios you could connect to Zoom directly by pressing x on your keyboard. No additional link was needed.

You could also find a registration desk, booths, a Board Room for ad-hoc meetings and could enjoy the outside area and a fountain or bonfire. On the evening of June 29, we did invite you to join us for a magical evening and to get enchanted by a mentalist in the amphitheatre.

Requirements

You can join Gather space from your computer (laptop, desktop) on any OS (Windows, Mac OS, Linux). Mobile devices are not fully supported. Because Gather is WebRTC-enabled, there is no client to install. We recommend using Chrome or Firefox browsers. A detailed description how to use the gather space you can find here as pdf.

Any problem? Contact helpdesk@eurodig.org

Your effective participation

How each of you can contribute to making virtual meetings effective and positively influence the attention of other participants is described in the Guide to effective participation in virtual meetings.

If you did not wanted to register for EuroDIG you still could follow the streaming on our YouTube Channel and the live captioning.

For the EuroDIG 2021 programme check details at the EuroDIG Wiki! Transcrips and video links will be provided there.


Messages and Feedback

12.07.2021 – 31.08.2021

Currently Org Teams, Key Participants and Focal Points are invited to review the Messages at our commenting platform.
These messages were drafted with the help of trained rapporteurs from the Geneva Internet Platform and volunteers from the community.

We will publish the Messages on our website once the commenting process is finished.

Meanwhile:

How was EuroDIG 2021?

We would like to get your honest feedback on how you experienced this second virtual EuroDIG. What did you like, and what could have been different? If you participated, please fill in this short feedback form!

What others say about it?