EuroDIG planning process

EuroDIG is not a usual conference organized top-down by a small committee. It is a platform where YOU set the agenda and shape the issues. Every year EuroDIG takes place in another European country thus bringing in new people constantly. The local community always plays a big role in the planning process, whilst the European network behind EuroDIG guarantees stability and continuity.

The EuroDIG Secretariat facilitates the participation process and is helping you to organise a session.

You are invited to contribute at any stage!

EuroDIG 2021 will be planned as a hybrid format, with both an on-site event in Trieste, and remote participation options. While remote participation has been a longstanding practice, new ways to enhance this experience will build on the lessons learned in 2020.

As planning an in-person gathering is subject to an increased level of uncertainty in times of a pandemic the EuroDIG Secretariat, partners and the host will continuously evaluate the situation, so changes to the format might ensue if needed.

Submit your proposal


  • Call for issues
  • Programme planning
  • Organising a session
  • Participation

Which issues should be discussed in Europe in 2021?

12.10.2020 – 06.12.2020

During the call we are asking for issues (not for session proposals) of high interest to many stakeholders across Europe.

In order to structure the proposals we suggested the following categories:

Access & literacy Development of IG ecosystem Human rights Innovation and economic issues Media & content Security and crime Technical & operational issues Cross cutting / other issues

Submit your proposal

06.10.2020 – 31.01.2021

We had a 1st EuroDIG 2021 (virtual) Planning Meeting on 6 October 2020. Participants discussed how to translate the experiences from the first virtual EuroDIG into the next cycle.

Please listen to the recording.

Tentatively EuroDIG 2021 is planned to take place end of June and we will confirm the exact dates very soon! How the situation with regard to the pandemic will look like next year is uncertain.

We understand there is a great desire to meet in person and have these informal exchanges which are so important also for decision taking processes in the long term.

Therefore, we are planning with full flexibility for a hybrid meeting. A hybrid meeting that puts the remote participants in the centre and onsite participants will be requested to login to the virtual platform as well.

We will invest additional efforts to constantly connect remote and onsite participants. We will try out new session formats to meet social distancing measures and avoid crowded rooms.

In the worst case we can go back to a fully virtual meeting and in the best case we will see many participants in Trieste.

Join the Org Teams!

01.02.2021 – 25.06.2021

You can get involved at any stage of the programme planning process. Our slogan is: “Always open, always inclusive and never too late to get involved!”

Creating the programme

We try to accommodate all submissions in the EuroDIG agenda, because our concept is not to reject or accept proposals, but bring together people that can contribute to a session from different perspectives. We believe this will truly foster a multi stakeholder discussion, both during the session planning process and the EuroDIG event.
The programme is based on the submissions and the results of the public planning meeting as well as the feedback we received by the European community.

Forming Org Teams

The responsibility for the evolvement of each session is on the Organising Teams (Org Teams). They work in close cooperation with a Subject Matter Expert (SME) and the EuroDIG Secretariat. The composition of the Org Team is the result of merging proposals into sessions. Our aim is to bring together people with different perspectives and foster the multistakeholder dialogue already during the preparation process.

Once the programme is consolidated (by Mid-February) we provide mailing lists for each session on the EuroDIG wiki.

Everyone can join any Org Team of its interest simply by subscribing to the respective mailing lists.

In parallel we are reaching out to submitters and invite them to join the Org Teams or become a Focal Point.

Session principles

Results and quality of a session depend on inclusive and broad based participation. To maintain transparency and an effective interactive dialogue, we beg you to respect the following principles:

  • focus on emerging issues on  European agenda
  • avoid duplication or “just more of the same” discussion we already had
  • avoid seminar style presentations (no power points please)
  • not more than 3-4 key participants – include the audience as much and as early as possible
  • (self-) promotion for speaking slots or “speaker placement” – is not appreciated
  • stakeholder balance – considering gender, age and geographical balance
  • “punchy” or provocative statements not exceeding 5 minutes (max.) each speaker
  • include remote participants
  • all information about your session to be published at the wiki as soon as possible

 

Session roles

Subject Matter Experts (SMEs) are responsible for the clustering of all submissions within a thematic category they have an expertise in. They define subtopics and identify submissions which fall under this subtopic. The aim is to verify submissions that can be merged in one session. In the course of the session organising process SMEs will serve as a mentor for the respective category by supporting Focal Points.

Focal Point takes over the responsibility and lead of the session organization. Focal Points are kindly requested to observe the session principles. Each session has one or max. 2 Focal Points, that works in close cooperation with the EuroDIG Secretariat and the SME.

Org Team is a group of people shaping the session. Every interested individual can become a member of an Organising Team (Org Team), even at a later stage when the work has started already, by subscribing to the mailing list published at the session page of the EuroDIG wiki.

Moderator is the facilitator of the session at the event. Moderators are responsible for including the audience and encouraging a lively interaction among all session attendants.

Remote Moderator will be assigned to each session. They are in charge of facilitating participation via digital channels such as WebEx and social medial. Remote moderators monitor and moderate the social media channels and the participants via WebEX and forward questions to the session moderator.

Reporter from the Geneva Internet Platform will be assigned to each Org Team to take notes during the session and to formulate 3 (max. 5) bullet points at the end of each session that:

  1. relate to the particular session and to European Internet governance policy
  2. are forward looking and propose goals and activities that can be initiated after EuroDIG (recommendations)
  3. are in rough consensus with the audience

Key Participants are experts, assigned and invited by the Org Teams, that are willing to provide their knowledge during a session – not necessarily on stage. Key participants should contribute to the session planning process and keep statements short and punchy.

 

Session formats
Type Description Duration No. of Speaker Degree of interaction with the audience Remote participation / webcast
Welcoming, opening, key note These sessions are in the responsibility of the host. This is the place where high ranking politicians and experts address the audience. 30 – 60 min 1-4 (in justified cases 5) low yes
Plenary In a plenary broadly based topics will be discussed. The panel consist of high ranking experts from all stakeholder groups. 60 – 90 min max. 4 (in justified cases 5) medium yes
Plenary break out session It is a follow up from the foregoing plenary and shall build upon on what has been discussed in more depth. A moderator will lead the discussion. It will take place in the main plenary room, but groups can split up. 90 min no speaker rather key participants high no
Workshop In a workshop we will deal with more specific topics. It should NOT designed like a small plenary. Please try interactive formats and session styles (open discourse, world cafe, round table) 90 min no speaker rather key participants high yes
Big Stage A Big Stage is supposed to be an entertaining, presentation style format.
Cannot be a panel discussion, but fire side chat (max. 3 people in total) interview or tandem effort are possible.
It will take place in parallel to workshops.
It will last average 18 min +/- 5 min. you (mostly) low – high
(this is up to you)
Streaming will be provided, but no remote participation.
Big Stage sessions will be published at our youtube channel after the event.
Remote presentations will be possible.
Flash This format gives you all the freedom and flexibility to introduce a very specific topic to a broader audience. It can be a presentation of a project, product or thesis, a controversy, or a possibility for you to gather feedback from the audience. 30 min you low – high
(this is up to you)
no
Pre-Event / Side-Event It became a tradition that major events are surrounded by other meetings and events. Like the New Media Summer School, a board meeting, a general assembly or a meeting of a specific group. Such side events create synergies with the major event in terms of participation and expertise. up to X days up to you up to you no
Wrap up During the last session of EuroDIG we summarize the 2 days and try to formulate a message, which can be brought forward. It will be moderated. 30 – 60 min 0 high yes

 

Wiki as the organising tool

The Organising Teams shall document the session planning in the EuroDIG wiki. We kindly ask all Organising Teams to publish the status of the session development on the discussion page and the final outline on the corresponding session page according to the deadlines.

The wiki is publicly available and aims to keep all information and workflows in one place. Additionally it increases the inclusiveness and transparency of the EuroDIG process by allowing other interested people to join the teams at any time – according to EuroDIGs slogan “… always open, always inclusive and never too late to get involved!”

28. – 30.06.2021

 

Remote

Remote participation is one of the applications to reduce the different gaps related to the Internet today. Unfortunately, several factors may hamper physical attendance, such as professional commitments or travel costs. But this does not mean that it is not possible to follow the debates. It does not mean you cannot participate actively and make your voice heard.

It will be possible to follow the event remotely, as the main EuroDIG sessions will be broadcasted live. Captioning will be provided too. You can also interact with the speakers and with panel as a remote participant.

We will provide details on how to connect to the sessions closer to the event.

 

Onsite

During the annual EuroDIG event everybody can participate at any stage in various roles. Participants from the floor have equal speaking rights as participant on a panel.

You cannot make it to the meeting? Participate online! We offer livestram, remote participation via Webex and live transcription. Find out more!

After every meeting a document of “Messages from…” is compiled. The messages are presented to the global Internet Governance Forum that is convened by the United Nations with a view to contributing to global, other regional and national debates on Internet governance.

EuroDIG is held in English. Participation is open for all and free of charge, but online registration is mandatory.

Registration opening will be announced at the website, via info letter as well as over Twitter and Facebook.


List of proposals for 2021

Marina Shentsova | 13-10-20 | 11:20
Access & literacy
As the time has been approaching towards development of new technologies, we need to take into account that we are using more digital technologies, and learn how to apply them in daily lives. So, it is important to understand the ways to create safe and knowledgeable environment for our daily living by using modern technologies accurately. That will mean that we will have to create a space, where users can feel secure in their daily activities. It takes a lot from the shareholders, internet-providers and governments to make sure these standards are implemented correctly and sufficiently.
Submitted by
Marina Shentsova
Affiliation
FINCA International
Stakeholder
Intergovernmental organisation

Babatunde Onabajo | 18-10-20 | 09:20
Human rights & privacy
The year 2020 has been marked not only by the COVID-19 pandemic but the George Floyd protests, which began in the United States and spread internationally, including to many countries in Europe. This issue concerns the topic of "algorithmic bias" and how the use of algorithms may put certain marginalised groups at a disadvantage, particularly women and ethnic minorities. In the wake of the George Floyd protests, many companies such as Amazon evaluated how exactly their technologies (e.g. facial recognition) could inadvertently put certain groups at harm. This is also a relevant issue for many companies based in Europe, and the transparency of how some of these algorithms work has been a cause of concern for some leaders, such as Chancellor Angela Merkel of Germany. This issue asks questions such as whether self-regulation by companies on algorithmic biases is sufficient, or whether regulation is required, and if regulation is required, in what form?
Submitted by
Babatunde Onabajo
Affiliation
ChurchMapped Limited
Stakeholder
Private sector

Amali De Silva-Mitchell | 21-10-20 | 06:18
Cross cutting / other issues
How will quantum technology help develop hologram technology ?
Submitted by
Amali De Silva-Mitchell
Affiliation
UN IGF DC DDHT
Stakeholder
Civil society

Amali De Silva-Mitchell | 21-10-20 | 06:27
Innovation & economic issues
What are the recent developments FinTech (e.g banking etc.) and where is the future development expected for businesses and citizens ? What skills will the average person need to be comfortable with the emerging trends?
Submitted by
Amali De Silva-Mitchell
Affiliation
Futurist
Stakeholder
Other

Amali De Silva-Mitchell | 21-10-20 | 06:34
Innovation & economic issues
What are the copyright / intellectual property etc. , issues for the creative industry (artists, musicians, writers, actors, movies ,utube, instagram, streaming etc.) within the digital space ?
Submitted by
Amali De Silva-Mitchell
Affiliation
Futurist & Artist
Stakeholder
Other


Submit your proposal for 2021

You may suggest up to three (3) issues in the call period. If more than three proposals are submitted from the same person, only the last three proposals will be considered. Please use for each proposal a separate form, do not combine them in one form.

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I agree with the collection and processing of personal data in accordance with EuroDIG’s Privacy Policy for the purpose of creating the meetings’ programme. I agree with the publication of the suggested issue and category, as well as of the personal information (first name and family name, affiliation, and stakeholder group) on the EuroDIG website, with the use of this information for statistical purposes and for being contacted by the organizers of EuroDIG.

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